Company Secretary Administrator

Pe Global

Cork

Reporting to the Company Secretary, this role will provide professional and efficient services to the Board, Committee Structure, Members and Society Personnel. Key responsibilities for this role will include: General Administration. Provide a professional administration service within the Secretary’s office and support to the Finance, Property and Group Functions as required. Ensure all issues raised by members of the Society or members of the Representative structure (Board, General and Regional Committees) are dealt with in a courteous and efficient manner. Build expertise and a detailed knowledge of the Rules of the society, Membership policies and guidelines set by the Board and the legal requirements for the transfer and transmission of property and laws governing entitlements. Preparation for and attendance when required at Regional Committee Meetings, Electoral Group Meetings, Sub-Committee Meetings, Annual and Special Meetings. Raising of Purchase Orders, Goods Received Notes for the Secretarial Function. Ensuring the timely scanning of all shareholder data / correspondence. All other aspects of administration support within the Secretary’s office. Supporting the Secretary in maintaining the Statutory Records for the Society’s subsidiaries and providing administrative support to the property development function. Equity Administration Support. Support the Equity Administrator in dealing with all telephone and written correspondence and queries relating to the members equity. Assist the Equity Administrator in dealing with members Equity in the Society including Shares, Loan Notes, Revolving Fund and Loan Stock. Assist in the maintenance of the Society’s Equity Register to include Applications, Conversions, Transfers, Redemptions, Nominations, Member Funding, and Linking and Splitting of Accounts. Assist in dealing with Executors, Next of Kin, Revenue, Solicitors and external bodies acting for members and/or their estates. Assist in dealing with the estates of deceased members. Assist in dealing with member categorisation and redistricting processes. Ideally, candidates for this role should possess: Strong organisational and administration skills. Excellent attention to detail. Strong ability to prioritise tasks and focus on and meet task deadlines. Excellent interpersonal, communication, written and presentational skills. Strong ability to build effective working relationships with internal and external stakeholders. Absolute discretion and confidentiality as demanded by the role. IT Skills with particular emphasis on Microsoft office Suite. A positive and flexible attitude and self-starting ability. Willingness to work in a collaborative team environment in the successful delivery of departmental and Group objectives. Results driven and resilient. High levels of drive, energy and initiative. Interested candidates should forward an up to date CV to susan.omeara@peglobal.net or call me on 021 4297900. This job originally appeared on RecruitIreland.com.

2742 days ago